Type of Services

TASK 1 - Inception Phase including:

• Mobilisation and other initial activities
• Establish Project coordination and communication lines
• Preparation of draft Inception Report and updated Working Programme
• Finalisation of the Inception Report and Working Programme

TASK 2 - Overall Management, Monitoring and Oversight TA services including:

• Technical, Financial and Administrative Planning
  - Identifying the goods, works and services required for SOWP implementation
  - Procurement Plan
  - Disbursement Plan
• Financial and Administrative Management of the SOWP
  - TA services for the procedure of Drawdown Requests to AFD and SOWP Special Account Replenishment
  - TA services for the procedure of Direct Payment to Suppliers by AFD
  - TA services for the Disbursement Procedure from the SOWP Special Account
  - TA services for the Accounting Procedures
  - Budgeting and management of a fixed budget dedicated to Small equipment/materials/refurbishment of offices in MoMA
• SOWP Performance Monitoring
  - Internal monitoring
  - External Evaluation conducted by GoJ/AFD
  - External Financial and Technical Audits by cert. Auditor
• Computerized Management and Accounting tools
  - Computerized Management and Accounting System
  - Computerized Archiving System
• Secretariat of the SOWP project related committees
• Reporting set 1: Reports to meet the SOWP formal reporting requirements
  - Bi-Annual Progress Reports
  - Annual Progress Report
  - Monthly Financial Reports
  - Project Financial Statements Ongoing basis
  - Procurement Report Once per month
  - Environmental and Social Impact Monitoring Report 6 months after each subproject completion
  - Completion Report 3 months after SOWP project completion
  - Impact Indicators Report 6 months after SOWP project completion
• Reporting set 2: Reports related to both the Consultant’s works and the SOWP progress
  - Inception Report
  - Quarterly Progress Report (QPR)
  - Annual Reports
  - Completion report

TASK 3 - Implementing the priority investments - Sub-projects implementation. The Task incorporates all the procedures specified for implementing the priority investments, as per the final list of municipal solid waste transfer and treatment/disposal infrastructures and facilities and sub-projects formally validated by the GoJ, starting from the identification/design to the completion of works/inception of the operation.
Implementation procedures applied for each subproject are in compliance with safeguard instruments, in terms of environmental and social assessment and involuntary resettlement management set by the AFD that follows the World Bank procedures (World Bank Environmental and Social Framework, 2016). The task includes:

• Environmental and Social Assessment and Involuntary Resettlement Management
  - Social and Environmental Safeguards
  - Involuntary Resettlement Management
• Procurements
  - Procurement preparative actions
  - Selection of procurement method
  - Preparation of the relevant procurement documents
  - Publicity and Media Communication Strategy
  - Receipt and Opening of Tenders
  - Tenders Analysis and Award Procedures
• Subprojects Performance Monitoring Process
  - Monitoring of Social and Environmental Safeguards
  - Construction Works Monitoring

TASK 4 - Capacity building programme. Capacity-building and knowledge transfer to the PIU civil servants at the institutional, organizational and individual levels are a key element as these servants will be in charge of operating MoMA’s Solid Waste Management Directorate in the medium term.
Capacity-building and training programs to support staff of other MoLA departments, involved Joint Services Councils (JSC), Ministry of Environment (MoENV) and the main stakeholders concerned by the municipal solid waste sector, are also of critical significance to ensure high level performance in SOWP implementation.
A detailed capacity building program based on needs assessment of the main stakeholders involved within the SOWP should be carried out at the very beginning of the project. Some of the training modules and capacity building activities will be performed by TAT own resources while other activities will be outsourced through service contracts. The task includes:

• Design of the Capacity Building Program
• Implementation, Coordinating and Monitoring of the Capacity Building Programme

TASK 5 - Facilitating the achievement of the EU Sector Budget Support triggers. While TA services provided through Tasks 1 to 4 fully support to facilitate the achievement of the EU Sector Budget Support triggers for the implementation of priority investments, Task 5 is set to include also TA services dedicated to facilitate the achievement of the Budget Support triggers aimed at sector reforms.
According to the Financing Agreement and Annexes, payment of the tranches, allocated annually from 2017 to 2023, is subject to the fulfillment of specific technical and administrative provisions and to the achievement of targets set that will be verified by the Commission. The targets linked with tranches are defined through detailed project performance indicators.
PIU have an advisory role to support MoLA in the achievement of these triggers. The Consultant shall assist the PIU to successfully meet the needs of the role. The Task includes:

• Mapping the current situation
  - Checking the data entered in the MIS/MoLA
  - Creation of a register of pending cases
  - Recommending actions to address the backlog
• Monitoring of performance
  - Monitoring the progress of the required actions
  - Support the PIU staff in implementing the required actions